Spring 2013Housing Lottery Information
Housing Information Sessions
Monday, March 11th - 7:00pm in the Oak Room
Tuesday, March 12th - 6:00pm in the Oak Room
Monday, March 18th - 5:30 and 9:00pm in the Oak Room
Pick Up Housing Agreement
Anytime after March 29, 2013 in the Student Affairs Office or on-line at the Res. Life Website. The Agreements need to be signed and turned in on the night of your lottery. You will not be allowed to select a room unless you bring this document with you.
Payment of Housing Deposit ($200.00)
The $200.00 Housing Deposit must be paid in the SFS office no later than 4:00pm on Tuesday, March 26, 2013. Students who pay the housing deposit after 4:00pm on March 26 and before 12:00 noon on March 29 will be able to go through the Add-On Lottery at the end of the Lottery process. Please note that this date and time are firm - no exceptions.
SFS and Health Center Requirements
All students wishing to participate in the housing lottery must be in good standing with the SFS office and have all immunization records (a state requirement) up-to-date with the Health Center. If you are unsure of either of these two requirements, you should meet with these offices prior to the deadline to be sure you are all set. You must be in good standing with SFS and have your immunization records on file by 4:00pm on March 26. Students who become in good standing with SFS or submit their immunization records to the Health Center after March 26 and before 12:00 noon on March 29 will be able to go through the Add-On Lottery at the end of the Lottery process.
Pick Lottery Number (you must be on the paid deposit list in order to do this)
March 28th in the Oak Room
10:00am and 1:00pm -- Seniors/Juniors
10:15am and 1:15pm -- Sophomores
10:45am and 1:45pm -- Freshmen
March 29th in the Oak Room
11:00am-12:00am - Open Lottery Picks
2:00-3:00pm - Open Lottery Picks
PLEASE TAKE NOTE OF THESE DATES:
Lottery #1 and #2 - Current Seniors (90+ credits) & Juniors (60+ credits) and Eligible Room/suitemates
Tuesday, April 9th at 8:00pm in the Oak Room
Lottery #3 - Current Sophomores (30-59 credits) and Eligible Roommates
Wednesday, April 10th at 8:00pm in the Oak Room
Lottery #4 - Current Freshmen (0-29 credits) and Eligible Roommates
Wednesday, April 10th at 8:30pm in the Oak Room
Add On Lottery
Wednesday, April 10th at 8:45pm in the Oak Room (following Lottery IV)
For any student planning to pick a lottery number and go through the Housing Lottery I, II, III or IV (to pick a room/ roommate/ suitemate for the Fall 2013 semester), should be advised that a $200.00 Housing deposit MUST be paid in full to the SFS office no later than 4:00pm on March 26th, you must be in good standing with SFS and your immunization records must be up-to-date with the Health Center. The Housing Agreement must be picked up, signed and turned in on the night of the Lottery in order to choose a room.
FAQ's REGARDING THE HOUSING LOTTERY
Can I stay in my current room/suite (squat the room/suite)?
No, ALL students must participate in the lottery.
What if I am currently a commuter and want to live on campus in the fall?
Commuter students should stop by the Student Life Office to request a status change for fall 2013. To participate in the Housing Lottery you need to follow the outlined Housing Lottery process for all students.
How do I get a Lottery number?
In order to be eligible for a Lottery Number, you will need to pay a $200 non-refundable Housing Deposit to SFS by 4:00pm on March 26th, be in good standing with SFS and have all your immunization records up to date with the Health Center. On March 28th or 29th, you must go to the Oak Room at the specified time for your class in order to select a Lottery Number. If you do not make it during your class scheduled time. PLEASE, do not miss class for this as ample time is available for you to pick a number. Faculty will be advised that students are not given permission through the Residential Life or Student Affairs Offices to miss class for this process.
How does the Lottery work?
All students who pay their $200 deposit by the specified date, are in good standing with SFS and have their immunization records up to date will be eligible to select a lottery number at random within their class standing. Lottery numbers will be assigned by class/credits earned by January 2013 (beginning with number 1, seniors get first selection, then juniors, etc). On the night of your Lottery, when your number is called, you will be asked to turn in your signed Housing Agreement. Then, you may select a room and/or suite from available open housing spaces. You can bring up your eligible roommate(s)/suitemates using your Lottery number.
If I am a Scholarship Student do I need to pay a Housing Deposit?
Yes. Your scholarship covers tuition however you are still responsible for room and board. Therefore, you will need to pay the $200 Housing Deposit to reserve your room.
If I have a credit balance on my account, can I apply that to my Housing Deposit?
Yes! You must go into SFS and let them know that you want $200.00 of your credit balance applied to your Housing Deposit by the deadline. If you do not do this, you will not appear on the Paid Deposit List or be eligible to choose a Lottery number.
How many roommates do I need to lottery into a room?
To lottery into a Village triple, you must have three people total. For a Village double, two people.
To lottery into a Bartlett or Townhouse double, you must have two people.
What if I would like a single room for next year?
There are single room spaces available within Bartlett Hall and the Townhouse Suites. Single rooms will be assigned by lottery number within each class beginning with the seniors, then juniors, etc. until filled.
What if it's just me?
No problem! There are two "single room" suites in Bartlett (one male and one female) for students to lottery into a room only (double with a roommate or a single room by yourself). Also, there will be several Village rooms - both triples and doubles that will be open for "single beds" meaning that you can lottery into the room by yourself and be placed with another roommate through the lottery or placement process.
How will students lottery into the suites in Bartlett hall or the Townhouses?
Students can select space within a suite based on their lottery number. Using one students' lottery number he/she can bring up as many people (with a minimum of four in Bartlett and five in the Townhouses) to fill the suite within their lottery or the lottery directly below them. If they are unable to fill the suite, students may lottery into the suite with a minimum number of people by filling individual rooms as space is available (ie: 5 people would need to take 2 doubles and a single or 1 double and 3 single...but not one person per room in the suite). There will be one male and one female 7 person suite available for students wishing to live in Bartlett without other students to pull in to fill a suite. These suites will be available for students wanting one room in the suite only (double or single) and will not be able to pull in any other students.
Can I lottery into GPH?
There will be NO rooms available in Grant, Parks, and Heath Halls, or in the First Year Student area of the Village Residences during the Lottery. It is recommended that students come into the Lottery with a few options for housing so that they are not caught off guard if their first - or second choice is not available.
Will suites or any Thomas College housing be co-ed or single sex?
All suites and rooms are single-gendered. Bartlett and Townhouses are single-gendered by suite type (5, 6, 7 or 8 person suites).
How is class status determined for the Lottery?
Class status will be determined based on credits earned as of January 2013. We will obtain this list from the Registrar's Office. If you are unsure of your status, go into the TC Infonet and choose #1 from the menu. This will provide your student information including your current status based on grad hours earned.
Classification for the Housing Lottery is as follows:
Seniors - 90+ credits
Juniors - 60-89 credits
Sophomores - 30-59 credits
Freshmen - 0-29 credits
If I am a two year student, what is my status?
If you entered in Fall 2012 in a 2-year program, you are most likely a freshman status. Status for all students will be determined based on credits earned as of January 2013.
How do lottery numbers work?
Lottery numbers will begin with seniors, then juniors, then sophomores and freshmen being assigned numbers in ascending order. Lottery numbers (best overall pick) will begin at #1 and work up.
Am I required to be on a meal plan?
ALL students living in the residence halls are required to be on a College meal plan.
How are RA suites in Bartlett Hall and the Townhouses designated?
RA's will have the option to bring 1-2 roommates into their suite. Spaces will be held for you if we know this information in advance. If you are planning to live with an RA, you must have him/her sign off on your form and present this at the Lottery. Other open spaces within the suite will be made available to students via the Lottery process.
What if I cannot attend the Lottery?
All students who wish to participate in the Lottery must be present. Few exceptions will be allowed for those students who are away on internship, etc. Please contact Hannah Gladstone, Assistant Dean of Students if there is a concern.
What if I do not participate in the Lottery, will I get a room?
Any student who does not participate in the Lottery on the specified dates may drop off their signed Housing Agreement to the Office of Student Affairs and their housing deposit to the SFS Office anytime after the Lottery dates. These students will be assigned a room based on space availability following the lottery and date of deposit. Please note that housing is not guaranteed after May 1st.
What if I do not pay my Housing Deposit?
Students who do not pay the $200 housing deposit by March 26th at 4:00pm will not be eligible to participate in Lottery I, II, or III. If the deposit is paid after 4:00pm on March 26th and before noon on March 29th, students may participate in the Add-On Lottery following Lottery IV. Payment of the deposit after noon on March 29th means that placement will take place once the Lottery is completed based on space availability.
Where does my Housing Deposit go?
Deposits will be credited to your fall 2013 Room Charge. Reminder: this $200 is non-refundable and non-transferable after May 1st. Therefore, if you change your status to commuter or withdraw after this date, you will forfeit this deposit. Note: If you change status to a commuter after May 1st, the deposit money WILL NOT be rolled over to your account for payment of tuition, etc. It is forfeited if you change status (withdraw, change to commuter, etc.) after May 1st!
What exactly is the Add-On Lottery?
The Add-On lottery is for students who do not pay the Deposit by the designated date and time or who become in good standing with the SFS office or Health Center after March 26th but before noon on March 29th. Any student who is late in paying the deposit or working with SFS or the Health Center will be placed in the Add-On Lottery which takes place following Lottery IV. Students in the Add-On Lottery are not eligible to be pulled up into any other Lottery by roommates/ suitemates.
Note: Think carefully about this before selecting your room for the fall. All Room Selections made during the Housing Lottery are FINAL. If for some reason you need to request a room change, you may submit a written request to the Residential Life and Housing Office following the lottery and before May 1st for consideration before new students are placed. These changes cannot be guaranteed. After this date, room changes may occur in the fall by working through the Residence Life staff using the Request for Room Change Procedure .