THOMAS COLLEGE
CAMPUS HOUSING
AGREEMENT
2012-2013
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Last Name First
Name MI
________________________________________________________________________________________________
Primary Phone Number Secondary Phone
The Campus Housing Agreement is an agreement between the
College and the individual student. It
entitles the student to the use of campus housing accommodations only in such a
manner stated in the agreement. Failure
to observe the terms and conditions of this agreement will subject the student
to disciplinary action.
Eligibility
To become eligible for campus housing, a student must be
currently enrolled as a full-time (at least 12 credits) undergraduate student at
Thomas College, have their immunization records and files up to date with the
Health Center, be in good standing with the Student Financial Services Office
and have paid the room deposit by the posted deadline (non-
refundable/non-transferable after May 1st).
THE TERMS FOR THIS AGREEMENT ARE FOR THE ENTIRE ACADEMIC YEAR.
1. The
Housing Agreement, when signed and submitted to the Office of Residential Life
and Housing, is binding for the academic year (two semesters) or the balance of
the academic year, (if entering after the beginning of fall semester), and is
non-transferable. New students are
entitled to occupy their rooms on the first day of Orientation. Returning students may occupy their rooms the
day before classes start. Graduating
seniors and graduate students, receiving advanced degrees, may remain in the
rooms until
Late arrivals: Students
must notify the Office of Residential Life and Housing if they plan to arrive
later than the first day of classes. Failure to do so may result in forfeiture of agreement and one-half
semester’s room charges.
Students are not permitted to remain on campus during
scheduled College holiday/breaks without exception from the Office of
Residential Life and Housing: Thanksgiving, Christmas, Winter and Spring vacations. In unusual circumstances, students may
request an exception to this policy from the Office of Residential Life and
Housing. Students granted an exception
will be charged a break housing fee and expected to abide by additional break
housing policies. Any person found in
campus housing when they are closed without permission will be subject to
disciplinary review.
2. Students
may terminate this agreement for the second semester by notifying the Vice
President for Student Affairs, in writing, prior to December 31, 2012. This also includes students who are assigned
to out-of-town teaching or field placement positions for the spring
semester. Failure to notify the Vice
President for Student Affairs by this date may result in charges for spring
semester. Exceptions may be made only in
cases of illness, extreme hardship, when an occupant leaves for the convenience
of the College, and/or if overcrowded conditions exist. Application for termination should be
directed to the Vice President for Student Affairs. The charges in these cases will be determined
by the College according to the circumstances of each case. The Housing Agreement will terminate for
those students who are no longer enrolled at
After the start of a semester, when a full-time day student
officially changes from commuter to resident, the room, board, and resident fees
will be prorated by week. Financial aid
may be recalculated in the same manner. After the start of a semester, when a full-time day student changes from
resident to commuter, the room, board and resident fees will be recalculated
according to the refund policy. After
60% of the semester has been completed, no change will be made to the student’s
charges. Financial aid may be
recalculated in the same manner. After
May 1st, any change in status will result in a forfeit of the $200
housing deposit paid to secure a room (non-refundable and non-transferable).
A student who has been terminated due to academic,
administrative or disciplinary reasons automatically forfeits his/her campus
housing space. In this instance, the
student is responsible to make arrangements to pick up all belongings and check
out of housing within 48 hours of notification.
3. The
student shall observe all rules and regulations of Thomas College regarding the
premises set forth in this agreement as well as any other rules and regulations
which have been, or shall be made by the College. The student shall adhere to all guidelines
outlined in the Student Handbook. The student shall also observe and comply
with all laws, ordinances, rules and regulations of the federal, state and
municipal authorities. Violations of
such conditions, or any other provisions of this agreement shall entitle the
College, at its sole option and without notice, to terminate this
agreement. Should the College elect not
to pursue this option, the College reserves the right to exercise this option
in the event of continuing or subsequent violations. The student agrees that continued compliance
with the rules and regulations of the College and the state of
4. The
College reserves the right to make room assignments and reassignments at its
discretion to better meet occupancy needs of the individual and/or the College. Any room vacancies will be filled by the Office
of Residential Life and Housing. No
changes in room or residence may be made except with approval from the Assistant
Dean of Students or Residential Life Professional Staff. Students in a Village, Bartlett or Townhouse
double or triple by themselves must either lock in at a single room rate (may
be pro-rated during the semester if the additional space is needed), pull in a
new roommate or be re-assigned. Students
are not permitted to keep a Village, Bartlett or Townhouse double room as a
single with the option of keeping it open for a new roommate throughout the
year.
5. The student agrees that rooms shall be used only as
student study/sleeping rooms and that no commercial operations shall be carried
on therein.
6. The student may not sublet the said premises nor any part
thereof. The said premises is for use by
the person signing this agreement, his/her roommate, invited guests or as the
College deems necessary.
7. The College shall have no responsibility for the
theft, destruction, damage, or loss of property belonging to, or in custody of,
the student, from any cause whatsoever whether such losses occur anywhere in
the residence or elsewhere on campus. As a result, students are strongly
encouraged to carry their own personal property insurance.
8. The student will not make any alterations, additions or
improvements to said premises without written permission of the Assistant Dean
of Students or Residential Life Professional Staff. The student further agrees to keep said
premises in a clean and sanitary condition and free from trash, flammable
materials, and other items outlined in the Residential Life section of the Student
Handbook. Furthermore, should the Assistant
Dean of Students or Residential Life Professional Staff or designee find
unreasonable or excessive damage or cleaning to the area, the individual or
individuals may lose their privilege to live in campus housing.
9. Upon signing a housing agreement/inventory, the
condition of the room is binding. Any
damage as determined by the Facilities and Residential Life Offices, other than
normal wear and tear, will thereafter be billed to the student. Students should review the inventory
carefully and address any changes with his/her RA. The student also agrees to return the room to
its original state before vacating at the end of the year or as a result of agreement
termination.
10. Students are held collectively
responsible for damages and loss in common areas of the building and within
their rooms. In the event of damage or
loss of property, and the responsible parties involved cannot be identified the
cost for repair and/or replacement of any and all damages will be shared
between all residents of said floor/residence/area.
11. In an effort to provide a healthier environment for
everyone, all residential living communities are smoke free. Students may smoke outside of the buildings –
no closer than 25 feet of any building or residence hall entrance.
12. No pets, except fish in an approved size
tank, are allowed in any area of College Residences.
13. The College will provide paper products in community
bathrooms only. Students living in any
residence other than GPH will be responsible to supply their own paper
products.
14. Participation in one of the College food plans is required
of all residents.
15. The use of unauthorized cooking appliances in residences,
except in specifically designated areas, is prohibited. In addition, halogen lamps and other items
outlined in the Residential Life section of the Student Handbook are not
permitted in any campus housing.
16. The
student will be issued a room/residence key, a mailbox key, and a door access
card. Keys are to be returned to the
College when a student changes rooms/residence, terminates his/her housing agreement
or at the end of the academic year upon exit. There is a $75.00 per key charge
for room and mailbox keys that are lost or not returned. There is a $150.00 per
key charge for Townhouse suite door keys that are lost or not returned. There is a $15.00 charge for replacement
access cards.
17. The
College reserves the right to inspect residence rooms and to regulate the use
of the premises in
accordance with College rules and regulations. The College normally inspects each room at
the beginning and end of each semester. Additionally, inspections may be made during holiday and break periods as
well as scheduled and announced Health and Safety Inspections each semester as
a measure of security and as needed for health and safety reasons. The Assistant Dean of Students, Residential
Life Professional Staff, Public Safety, Vice President for Student Affairs or
designee shall also have the right to enter the premises, to enforce College
policy, to protect the academic environment, and/or to take those precautions
which are found necessary to protect the health and safety of the occupants or
other persons therein. Any violation of
policy in this agreement or in any other College publication found at
inspection times will be subject to disciplinary review.
18. The
College reserves the right to close campus residences and food service without
a reimbursement to the students in cases of emergency, urgency and/or crisis,
as determined by the College.
19. The
College reserves the right to terminate or temporarily suspend this agreement
for reasons of health, safety, potential for danger or other reasons deemed
necessary to protect the rights and responsibilities of all students and/or for
the benefit of the College community.
The final interpretation of any provision within this agreement is at
the sole discretion of the College.
I HAVE READ AND UNDERSTAND THE ABOVE AGREEMENT AND ACCEPT
ITS PROVISIONS.
Student Signature Date
Assistant Dean of Students/Residential Life Date
Professional Staff
