Thomas

Setting up a Meeting or Reserving a Resource (a room or equipment)

1. Start Microsoft Outlook
2. Click on the Calendar Icon on the left hand side
3. Click on "Actions", "New Appointment"
4. Enter the reason for the meeting in the subject and the room number (or name) in the location
5. Click on the "Attendee Availability" or "Scheduling" tab...
6. Click where it says "Type Attendee Name Here" and Enter the names of required people or resources (rooms, A/V equipment, etc) and press enter
7. All calendars will be displayed (use legend to determine busy, out of office, etc times)
8. Pick the starting date and ending date or select "Auto Pick" to automatically pick the earliest date and time when all people and resources are available
9. Click the "send" button
10. An email message is sent to all people or resources on your list
11. You will receive an accept or deny message back once the person (or person responsible for the resource) reads your request to meet and clicks on the accept or deny button