Faxing Policies & Procedures
05/02/01
There are several ways to send and receive faxes at Thomas College. Below are the various methods with pros and cons and suggested use for each method.
Options for receiving a fax:
Shared Fax Service through the Front Desk (207-859-1114)
Pros: No cost to receive a fax. Faxed content is routed to your email inbox by the front desk operator. It is easy to store online, copy and/or forward to other people. The document can be retrieved anywhere that you have access to the web. All offices use the same fax number, and the document can be converted to text using OCR software.
Cons: Front Desk staff must route the fax to your inbox.
Suggested: for most day to day fax activites.
Personal eFax (number varies)
Pros: same as eFax at the Front Desk, more confidential since all email goes directly to your email box, document can only be converted to text (for use in word processors, email, etc.) using OCR software if the person or office subscribes to eFax Plus (see sending section below).
Cons: explanation of 603 area code may be needed, a new fax number needs to be remembered or looked up, each office or person may have a different fax number, a fax viewing program must be installed once on each computer being used to view faxes.
Suggested: For people who require confidential fax receiving capabilities, and having a 207 phone number isn't important.
Options for sending a fax:
Traditional fax machine at the Front Desk
Pros: easiest method when electronic version of the document doesn't exist.
Cons: most expensive and slowest method, $1.00-$1.50 per page + time it takes to scan and send each page.
Suggested: when paper is the only available item to fax.
