Thomas Facilities & Summer Programs

Event Planning Tips

Plan Ahead! Reservations are first come, first serve! Send in your request as soon as possible. Requests may take some time, due to academic scheduling, etc.
Use a Reservation Form! The form reminds clients of the variety and the details that need to be addressed in planning an event. Plus, it provides an effective way to communicate the request and it will be in writing.
Be Kind! Not all reservations can be accommodated. A friendly approach makes success easier.

Here are some questions you may be asked about your event. If these questions are not asked, you may want to provide the information yourself to eliminate being contacted again later on.

What are the dates?
Are the dates flexible?
Who are your attendees?
What mode of transportation will they use?
How many attendees do you expect?
Do you plan to have food or beverages at your event?
What time(s) is your event?
What are your A/V needs?
How do you want the room set up?
Who is the responsible person(s)?
How much set up time do you need?