Acceptable Use Policy

Updated February 6, 2013

This statement represents a guide to the acceptable use of the Thomas College computer and network facilities. It is only intended to address the issue of Thomas College computer and network facilities use. In those cases where data communications are carried across other regional networks or the Internet, users are advised that acceptable use policies of those other networks apply and may limit use.


  • Computer facilities privileges are only available to current students, faculty, staff and others (as approved by the VP for IS) of Thomas College.
  • Alumni who are taking courses are classified as current students for all policies.
  • Computer/network use priorities are:

– Scheduled classes
– Student course related needs
– Faculty or staff work related needs
– Other student/faculty/staff research
– Other student/faculty/staff use

  • Computer usernames and passwords may only be used by the person to whom the account was issued. Do not share your password with anyone, and do not use anyone else’s password. Usage of an account which is not your own will result in both accounts being removed.
  • Computer accounts are deleted once a person is no longer a member of the Thomas community.
  • All use must be consistent with Thomas College’s primary goals.
  • It is not acceptable to use computers and networks for illegal purposes or to install software without owning a software license. Illegal activities will be reported to the proper authorities.
  • It is not acceptable to interfere with or disrupt network users, services or equipment. Disruptions include, but are not limited to, unsolicited advertising, propagation of computer worms and viruses, chain e-mail, changing or removing settings, capturing authentication information, and using the network to make unauthorized entry to any other machine accessible via the network.
  • You must assume that information and resources accessible are private to the individuals and organizations which own or hold rights to those resources and information unless specifically stated otherwise by the owners or holders of rights. It is therefore not acceptable for you to copy or access information or resources unless permission to do so has been granted by the owners or holders of rights to those resources or information.
  • Games are prohibited except in res. hall rooms for resident students or in the Spann Commons cluster.
  • Computers must be configured to use DHCP to get an IP address. Static addresses are not allowed since they conflict with other DHCP users.
  • Games, chat programs, and other non-course (or for employees, non-work) related programs and materials are prohibited from being stored on the College owned disk drives (X: drives). Any materials found will be deleted.
  • Music, video, and other non-course (or for employees, non-work) related multimedia feeds are prohibited from being transferred through the College network between 8:00am and 9:30pm Monday through Friday due to academic bandwidth needs.
  • Software, operating system, or hard drive file/folder modifications on college-owned computers (including installation and deletion) must be approved by the Vice President for Information Services. The only exception to this includes faculty and administrative staff installation and upgrades to existing specialized software (examples: faculty courseware, test banks, Winnebago, EDE, and Black Baud). Software that must be installed and maintained by IT Services staff include the operating system, the web browser, MS Office applications, and anti-virus software. Software installed illegally will be removed by IT Services and reported to the appropriate people.
  • Portable applications and software on removable devices must be approved by the Vice President for Information Services.
  • Students printing more than 500 pages per semester will be charged 10 cents per page for each page over 500. The charge will be added to the student bill. When printing to two sides of a piece of paper, this is considered two pages. To check your printing quanitity:

Email and Other Communication

  • Since e-mail is used as a primary method of communication, all are responsible for checking their e-mail at least weekly.
  • All electronic communication or information, including e-mail messages and files, should not be considered private or confidential.
  • It is not acceptable to transmit threatening, obscene, or harassing materials.
  • Unsolicited e-mail is prohibited unless:
  • The message is college-related business sent by a faculty or staff member.
  • The message is sent to day students only and is approved by the Student Affairs office.
  • Soliciting sales or conducting business using Thomas College computers or networks is prohibited.
  • When using Skype for Business for instant messaging, communication with AOL and Yahoo users may only take place if you have purchased a public IM license.

Academic Computer Labs

  • Food and drink are not allowed in any computer lab.
  • Teaching labs (Ayotte Center rooms 122, 126 & 225, and Alfond Academic Center rooms 116 & 204) give instructors capabilities to monitor, publish, and remote-control student screens.

Residential Connections

  • Connections may not be used to host servers that may be accessed from other PCs outside your res. hall room (including Windows, Linux ,or Mac Servers, HTTP (web), SMTP, FTP, gaming, audio, video, music, etc.).
  • Peer-to-peer (P2P) or file-sharing software is allowed as long as excessive bandwidth is not used. Excessive bandwidth is defined as at least one of the following:

– over 10% use on a regular basis of your local segment of the network
– over 5 Gb per day
– over 6 connections / threads / downloads at one time

  • Games and “chat” programs may be used during non-school hours unless substantial use causes limitations to academic needs.
  • Telephone modems are not allowed on Thomas College extension phone lines. To use a modem, you must purchase telephone service from a local phone company.
  • Students may have wired switches, routers, or hubs to connect computers owned by themselves.
  • Students may not have wireless access points due to the potential security risks. Students may not have a personal wireless broadcast device which interferes with college wireless systems.
  • Students can not create a connection between our network and another network. One example is a bridge between our LAN and a DSL/cable modem.

Exceptions / Violation of Policy

  • Exceptions must be approved by the Vice President for Information Services during normal business hours.
  • The Thomas College Vice President for Information Services will review alleged violations of this Acceptable Use Policy on a case-by-case basis. Actions may be, but are not limited to, suspension or termination of computer facility and/or network privileges. Egregious violations may be referred to the Vice President of Student Affairs where outcomes may include administrative termination.
  • If suspension or termination occurs, students are still expected to pay any technology fees.
  • Appeals that are academic in nature may be made to the Academic Computer Committee Chairperson for the committee to consider. All other appeals can be submitted to the Vice President of Student Affairs for review by the Judicial Review Board or a Judicial Officer.


  • February 6, 2013 – Added language to address software on portable devices
  • January 20, 2010 – Changed one excessive bandwidth definition from 3Gb to 5Gb.
  • June 30, 2009 – Added AOL/Yahoo limits on Office Communicator since MSN/Windows Live now allowed to all.
  • November 27, 2007 – various changes