Instructions for converting scanned images into text (Using Optical Character Recognition software)

Requirements: You will need access to either a scanner or an image that has already been scanned and is in picture format (JPG, TIFF, etc.). You will also need access to an OCR application. We have software installed on the computers with scanners attached that handle OCR capabilities.

When using OCR software, image clarity is key to how your text file will turn out. If you scanned a document with many hash marks and doodles on it, then your text may appear distorted and characters may not appear that clearly. For best results, use a copy that is not fuzzy or blurred and has a font that is very common and easy to read.

Opening an image file

1. Open the application.

2. Click on file, new, document from disk.

3. Browse to the directory that you saved your image file in.

4. A dialogue box will appear asking for text describing the image.

5. Locate the thumbnail picture of your document on the right hand side.

6. Click on it once to highlight it.

7. Then click on the Word icon on the toolbar.

Your document will be opened for editing.

8. You can now save it in Microsoft Word format and open it in Microsoft Word.

You will need to go through the document and make sure that it recognized all characters.

Scanning a document first

1. Open the application called Page Keeper Standard.

2. Place document in scanner.

3. Click on file, new, document from scanner.

4. Follow directions for scanning.

9. Browse to the directory that you saved your image file in.

10. A dialogue box will appear asking for text describing the image.

11. Locate the thumbnail picture of your document on the right hand side.

12. Click on it once to highlight it.

13. Then click on the Word icon on the toolbar.

Your document will be opened for editing in Word.

You will need to go through the document and make sure that it recognized all characters.