2008-2009
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Last Name First Name MI
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Primary Phone Number Secondary Phone Number
The Campus Housing Agreement is an agreement between the College and the individual student. It entitles the student to the use of campus housing accommodations only in such a manner stated in the agreement. Failure to observe the terms and conditions of this agreement will subject the student to disciplinary action.
Eligibility
To become eligible for campus housing, a student must be currently enrolled as a full-time (at least 12 credits) undergraduate student at Thomas College, have their immunization records and files up to date with the Health Center, be in good standing with the Student Financial Services Office and have paid the room deposit by the posted deadline (non- refundable/non-transferable after May 1st).
THE TERMS FOR THIS AGREEMENT ARE FOR THE ENTIRE ACADEMIC YEAR.
1. The
Housing Agreement, when signed and submitted to the Office of Residential Life
and Housing, is binding for the academic year (two semesters) or the balance of
the academic year, (if entering after the beginning of fall semester), and is
non-transferable. New students are
entitled to occupy their rooms on the first day of Orientation. Returning students may occupy their rooms the
day before classes start. Graduating
seniors and graduate students, receiving advanced degrees, may remain in the
rooms until
Late arrivals: students must notify the Office of Residential Life and Housing if they plan to arrive later than the first day of classes. Failure to do so may result in forfeiture of agreement and one-half semester’s room charges.
Students are not permitted to remain on campus during scheduled College holiday/breaks without exception from the Office of Residential Life and Housing: Thanksgiving, Christmas, Winter and Spring vacations.
2. Students
may terminate this agreement for the second semester by notifying the Vice
President of Student Affairs, in writing, prior to December 31, 2008. This also includes students who are assigned
to out-of-town teaching or field placement positions for the spring
semester. Failure to notify the Vice
President of Student Affairs by this date may result in charges for spring
semester. Exceptions may be made only in
cases of illness, extreme hardship, when an occupant leaves for the convenience
of the College, and/or if overcrowded conditions exist. Application for termination should be
directed to the Vice President of Student Affairs. The charges in these cases will be determined
by the College according to the circumstances of each case. The Housing Agreement will terminate for
those students who are no longer enrolled at
After
the start of a semester, when a full-time day student officially changes from
commuter to resident, the room, board, and resident fees will be prorated by
week. Financial aid may be recalculated
in the same manner. After the start of a
semester, when a full-time day student changes from resident to commuter, the
room, board and resident fees will be recalculated according to the refund
policy. After 60% of the semester has
been completed, no change will be made to the student’s charges. Financial aid may be recalculated in the same
manner. After May 1st, any change
in status will result in a forfeit of the $200 housing deposit paid to secure a
room (non-refundable and non-transferable).
A student who has been terminated due to academic reasons automatically forfeits his/her campus housing space. In this instance, the student is responsible to make arrangements to pick up all belongings and check out of housing within 48 hours of notification.
3. The
student shall observe all rules and regulations of Thomas College regarding the
premises set forth in this agreement as well as any other rules and regulations
which have been, or shall be made by the College. The student shall adhere to all guidelines
outlined in the Student Handbook. The student shall also observe and comply
with all laws, ordinances, rules and regulations of the federal, state and
municipal authorities. Violations of
such conditions, or any other provisions of this agreement shall entitle the
College, at its sole option and without notice, to terminate this agreement. Should the College elect not to pursue this
option, the College reserves the right to exercise this option in the event of
continuing or subsequent violations. The
student agrees that continued compliance with the rules and regulations of the
College and the state of
4. The College reserves the right to make room assignments and reassignments at its discretion to better meet occupancy needs of the individual and/or the College. Any room vacancies will be filled by the Office of Residential Life and Housing. No changes in room or residence may be made except with approval from the Director of Student Life or Assistant Director of Residential Life and Housing.
5. The student agrees that rooms shall be used only as student study/sleeping rooms and that no commercial operations shall be carried on therein.
6. The student may not sublet the said premises nor any part thereof. The said premises is for use by the person signing this agreement, his/her roommate, invited guests or as the College deems necessary.
7.
The College shall have no responsibility for the
theft, destruction, damage, or loss of property belonging to, or in custody of,
the student, from any cause whatsoever whether such losses occur anywhere in
the residence or elsewhere on campus. As a result, students are strongly
encouraged to carry their own personal property insurance.
8. The student will not make any alterations, additions or improvements to said premises without written permission of the Director of Student Life or Assistant Director of Residential Life and Housing. The student further agrees to keep said premises in a clean and sanitary condition and free from trash, flammable materials, and other items outlined in the Residential Life section of the Student Handbook. Furthermore, should the Director of Student Life or Assistant Director of Residential Life and Housing or designee find unreasonable or excessive damage or cleaning to the area, the individual or individuals may lose their privilege to live in campus housing.
9. Upon signing a housing agreement/inventory, the condition of the room is binding. Any damage as determined by the Facilities and Residential Life Offices, other than normal wear and tear, will thereafter be billed to the student. Students should review the inventory carefully and address any changes with his/her RA. The student also agrees to return the room to its original state before vacating at the end of the year or as a result of agreement termination.
10. Students are held collectively responsible for damages and loss in common areas of the building and within their rooms. In the event of damage or loss of property, and the responsible parties involved cannot be identified the cost for repair and/or replacement of any and all damages will be shared between all residents of said floor/residence/area.
11. In an effort to provide a healthier environment for everyone, all residential living communities are smoke free. Students may smoke outside of the buildings – no closer than 25 feet of any building or residence hall main entrance.
12. No pets, except fish in an approved size tank, are allowed in any area of College Residences.
13. The College will provide paper products in public bathrooms only. Students living in any residence other than GPH will be responsible to supply their own paper products.
14. Participation in one of the College food plans is required of all residents.
15. The use of unauthorized cooking appliances in residences, except in specifically designated areas, is prohibited. In addition, halogen lamps and other items outlined in the Residential Life section of the Student Handbook are not permitted in any campus housing.
16. The student will be issued a room/residence key, a mailbox key, and a door access card. Keys are to be returned to the College when a student changes rooms/residence, terminates his/her housing contract or at the end of the academic year upon exit. There is a $75.00 per key charge for keys that are lost or not returned. There is a $15.00 charge for replacement access cards.
17. The College reserves the right to inspect residence rooms and to regulate the use of the premises in
accordance with College rules and regulations. The College normally inspects each room at the beginning and end of each semester. Additionally, inspections may be made during holiday and break periods as well as scheduled and announced Health and Safety Inspections each semester as a measure of security and as needed for health and safety reasons. The Director Student Life/Assistant Director of Residential Life and Housing, Public Safety, Vice President of Student Affairs or designee shall also have the right to enter the premises, to enforce College policy, to protect the academic environment, and/or to take those precautions which are found necessary to protect the health and safety of the occupants or other persons therein. Any violation of policy in this agreement or in any other College publication found at inspection times will be subject to disciplinary review.
18. The College reserves the right to close campus residences and food service without a reimbursement to the students in cases of emergency, urgency and/or crisis, as determined by the College.
19. As mentioned in Section I, students are required to vacate their housing assignments during College-designated closings. In unusual circumstances, students may request an exception to this policy from the Office of Residential Life and Housing. Students granted an exception will be charged a break housing fee. Any person found in campus housing when they are closed without permission will be subject to disciplinary review.
20. The College reserves the right to terminate or temporarily suspend this agreement for reasons of health, safety, potential for danger or other reasons deemed necessary to protect the rights and responsibilities of all students and/or for the benefit of the College community.
The final interpretation of any provision within this agreement is at
the sole discretion of the College.
I HAVE READ AND UNDERSTAND THE ABOVE AGREEMENT AND ACCEPT ITS PROVISIONS.
Student Signature Date
Director of Student Life/Assistant Director of Date
Residential Life and Housing