In This Section
Room Selection Process (formerly known as Housing Lottery)
Updated Spring 2019
Who is Eligible:
Room Selection is open to currently enrolled resident or commuter students at Thomas (not including Pathways enrolled students or those who have not yet graduated from High School) looking to live in campus housing for the following year.
Pick Up Housing Agreement.
At least one week prior to Room Selection, these will be available with Student Affairs or either Resident Director’s office. Extra copies will also be present at Room Selection on April 14. An email will go out to students when they are available. Student must bring a completed and signed copy to Room Selection on April 14.
Payment of Housing Deposit
The Housing Deposit of $200.00 must be paid in the SFS office no later than 4:00 pm on Friday, April 5, 2019. Students who pay the housing deposit after 4:00 pm on April 5 and before 4:00 pm on April 11 will be able to go through the Add-On Room Selection at the end of the Room Selection process. Please note that this date and time are firm – no exceptions.
SFS and Health Center Requirements
All students wishing to participate in Room Selection must be in good standing with the SFS office and have all immunization records (a state requirement) up-to-date with the Health Center. If you are unsure of either of these two requirements, you should meet with these offices prior to the deadline to be sure you are all set. You must be in good standing with SFS and have your immunization records on file by 4:00 pm on April 5, 2019. Students who become in good standing with SFS or submit their immunization records to the Health Center after April 5 and before 4:00 pm on April 11 will be able to go through the Add-On Room Selection at the end of the Room Selection process.
Pick Room Selection Number (you must be on the Paid Deposit List in order to do this)
Monday, April 8, in the Student Senate Meeting Room
9:00 am-9:30 am — Seniors/Juniors
9:30 am-10:15 am — Sophomores
10:15 am-11:00 am — Freshmen
11:00 am-12:00 pm – Open Draw
2:30 pm-4:00 pm — Open Draw
Tuesday, April 9, in the Student Senate Meeting room
12:00pm-1:00pm – Open Room Selection Picks
PLEASE TAKE NOTE OF THESE DATES:
April 10, 2019 – 8:15-9:15pm:
- Room and Building Tours – Departing from Bartlett Lobby (for Bartlett and Village rooms/suites) and Townhouse Unit 5 (for Townhouse suites)
- Leaving the lobby at 8:15, 8:30, 8:45, 9:00 and 9:15pm with RA/Res. Life staff tour guide
April 14, 2019: Room Selection!
Current Seniors & Juniors Filled Suite Pre-Selection, Seniors and Juniors and Eligible Room/Suitemates
Sunday, April 14, at 6:00 pm in the Auditorium
Current Sophomores and Freshmen Filled Suite Pre-Selection, Sophomores and Eligible Roommates
Sunday, April 14, at 7:00 pm in the Auditorium
Current First Years and Eligible Roommates
Sunday, April 14, at 7:30pm in the Auditorium
Add-On Room Selection
Sunday, April 14, at 7:45 pm in the Auditorium
For any student planning to pick a Room Selection number and go through the Room Selection process (to pick a room/roommate/suitemate for the Fall 2019 semester), should be advised that a Housing Deposit MUST be paid in full to the SFS office no later than 4:00 pm on April 5, you must be in good standing with SFS and your immunization records must be up-to-date with the Health Center. The Housing Agreement must be picked up, signed and turned in on the night of Room Selection in order to choose a room.
FAQ’s REGARDING ROOM SELECTION
Can I stay in my current room/suite (squat the room/suite)?
No, ALL students must participate in the Room Selection process.
What if I am currently a commuter and want to live on campus in the fall?
Commuter students should stop by the Student Life Office to request a status change for fall 2019. To participate in the Room Selection process, you need to follow the outlined Room Selection process for all students.
How do I get a Room Selection number?
In order to be eligible for a Room Selection Number, you will need to pay a $200 non-refundable Housing Deposit to SFS by 4:00pm on April 5, be in good standing with SFS and have all your immunization records up to date with the Health Center. On April 8 or 9, you must go to the Student Senate Meeting room at the specified time for your class in order to select a Room Selection Number. If you do not make it during the time scheduled for your class, there will be other times for you to pick a number. PLEASE, do not miss class for this, as ample time is available for you to pick a number. Faculty will be advised that students are not given permission through the Residential Life or Student Affairs Offices to miss class for this process.
How does Room Selection work?
All students who pay their deposit by the specified date, are in good standing with SFS, and have their immunization records up to date will be eligible to select a number at random within their class standing. Room Selection numbers will be assigned by class/credits earned by January 2019 (beginning with number 1, seniors get first selection, then juniors, etc.). On the night of your Room Selection time slot, when your number is called, you will be asked to turn in your signed Housing Agreement. Then, you may select a room and/or suite from available open housing spaces. You can bring up your eligible roommate(s)/suitemates using your number.
If I am a Scholarship Student, do I need to pay a Housing Deposit?
Yes. Your scholarship covers tuition; however, you are still responsible for room and board. Therefore, you will need to pay the Housing Deposit to reserve your room.
If I have a credit balance on my account, can I apply that to my Housing Deposit?
Yes! You must go into SFS and let them know that you want the housing deposit amount of your credit balance applied to your Housing Deposit by the deadline. If you do not do this, you will not appear on the Paid Deposit List or be eligible to choose a number for Room Selection.
How many roommates do I need to select into a room?
To select into a Village triple, you must have three people total. For a Village double, you must have two people.
To select into a Bartlett or Townhouse double, you must have two people.
What if I would like a single room for next year?
There are single room spaces available within Bartlett Hall and the Townhouse Suites. Single rooms will be assigned by number within each class beginning with the seniors, then juniors, etc. until filled.
What if it is just me?
No problem! There are two “single room” suites in Bartlett (one male and one female) for students to select into a room only (double with a roommate or a single room by yourself). Also, there will be several Village rooms that will be open for “single beds” meaning that you can select into the room by yourself and be placed with another roommate through the Room Selection process.
How will students select into the suites in Bartlett hall or the Townhouses?
Students can select space within a suite based on their Room Selection number. Using one student’s number he/she can bring up as many people (with a minimum of four in Bartlett and five in the Townhouses) to fill the suite within their selection time slot or the time slot directly below them. If they are unable to fill the suite, students may select into the suite with a minimum number of people by filling individual rooms as space is available (i.e., 5 people would need to take 2 doubles and a single or 1 double and 3 single…but not one person per room in the suite). There will be one male and one female 7-person suite available for students wishing to live in Bartlett without other students to pull in to fill a suite. These suites will be available for students wanting one room in the suite only (double or single) and will not be able to pull in any other students.
Can I select into GPH?
Yes but space is limited!! It is recommended that students come into Room Selection with a few options for housing so that they are not caught off guard if their first – or second choice is not available.
Will suites or any Thomas College housing be co-ed or single sex?
All rooms are single sexed. Bartlett 1st and 2nd floors and 5 or 6 person suites and Townhouse Row A and B are single sexed by suite type (5, 6, 7 or 8 person suites).
Bartlett 3rd floor 7 person suites an TH Row C, units 9, 10 and 11 are co-ed by suite. Bartlett needs a minimum of 2 of one sex to be in a suite and Townhouse units are separated by floors (4 on each).
How is class status determined for Room Selection?
Class status will be determined based on credits earned as of January 2019. We will obtain this list from the Registrar’s Office. If you are unsure of your status, go into the TC Infonet and choose #1 from the menu. This will provide your student information including your current status based on grad hours earned. Please note that Room Selection is not open to Pathways Students or students taking classes at Thomas who have not yet graduated from High School.
Classification for Room Selection is as follows:
Seniors – 90+ credits
Juniors – 60-89 credits
Sophomores – 30-59 credits
Freshmen – 0-29 credits
If I am a two-year student, what is my status?
If you entered in Fall 2018 in a 2-year program, you are most likely a freshman status. Status for all students will be determined based on credits earned as of January 2019.
How do Room Selection numbers work?
Numbers will begin with seniors, then juniors, then sophomores and freshmen being assigned numbers in ascending order. Numbers (best overall pick) will begin at #1 and work up.
Am I required to be on a meal plan?
ALL students living in the residence halls are required to be on a College meal plan.
How are RA suites in Bartlett Hall and the Townhouses designated?
RA’s will have the option to bring 1-2 roommates into their suite. Spaces will be held for you if we know this information in advance. If you are planning to live with an RA, you must have him/her sign off on your form and present this at the Room Selection. Other open spaces within the suite will be made available to students via the Room Selection process.
What if I cannot attend the Room Selection Process?
All students who wish to participate in Room Selection must be present. Few exceptions will be allowed for those students who are away on internship, etc. Please contact Hannah Gladstone, Dean of Students/Director of Residential Life and Housing, if there is a concern.
What if I do not participate in Room Selection, will I get a room?
Any student who does not participate in Room Selection on the specified dates may drop off their signed Housing Agreement to the Office of Student Affairs and their housing deposit to the SFS Office any time after the Room Selection dates. These students will be assigned a room based on space availability following Room Selection and date of deposit.
What if I do not pay my Housing Deposit?
Students who do not pay the housing deposit by April 5 at 4:00 pm will not be eligible to participate in Room Selection. If the deposit is paid after 4:00 pm on April 5 and before 4:00 pm on April 11, students may participate in the Add-On Room Selection following Room Selection. Payment of the deposit after 4:00 pm on April 11 means that placement will take place once Room Selection is completed based on space availability.
Where does my Housing Deposit go?
Deposits will be credited to your fall 2019 Room Charge. Reminder: this is non-refundable and non-transferable after May 1. Therefore, if you change your status to commuter or withdraw after this date, you will forfeit this deposit. Note: If you change status to a commuter after May 1, the deposit money WILL NOT be rolled over to your account for payment of tuition, etc. It is forfeited if you change status (withdraw, change to commuter, etc.) after May 1!
What exactly is the Add-On Room Selection?
The Add-On Room Selection is for students who do not pay the Deposit by the designated date and time or who become in good standing with the SFS office or Health Center after 4:00 pm of April 5 but before 4:00 pm on April 11. Any student who is late in paying the deposit or working with SFS or the Health Center will be placed in the Add-On Room Selection which takes place following Room Selection. Students in the Add-On Room Selection are not eligible to be pulled up into any other Room Selection by roommates/ suitemates.
Note: Think carefully about this before selecting your room for the fall. All Room Selections made during the Room Selection process are FINAL. If for some reason you need to request a room change, you may submit a written request to the Residential Life and Housing Office following Room Selection on April 14 and before May 1 for consideration before new students are placed. These changes cannot be guaranteed. After this date, room changes may occur in the fall by working through the Residence Life staff using the Request for Room Change Procedure.