Facility Rental FAQ

What types of events can be hosted at Thomas College?
Thomas College offers a versatile setting for events of all sizes. With meeting and event spaces, dining, overnight accommodations, athletic facilities, and campus support all in one convenient location, we can help create a complete campus experience for your guests.

We regularly host conferences, professional training, banquets, community events, sporting events, camps, clinics, and more. If you have an event in mind, our Event & Conference Services team would be happy to explore how we can bring it to life on campus.

How far in advance should I submit my request for space?
The sooner, the better! Early planning gives our team more time to secure the best space for your event, coordinate services, and make sure all the details are in place.

We encourage you to reach out as soon as you have a potential date in mind. While we will always do our best to accommodate requests, space and services are subject to availability.

What campus spaces are available to rent?
Thomas College offers a variety of versatile spaces to accommodate everything from small meetings to conferences and large-scale events. Available spaces include classrooms and meeting rooms, as well as athletic fields and facilities.

Our team can help match your event with the space that best fits your attendance, activities, and setup needs.

How much does it cost to host an event?
Event pricing varies based on the space, length of the event, number of attendees, and services needed.

Additional costs may include catering, linens, equipment, facility care, and other event-specific needs. Once we learn more about your event, our team can provide a customized estimate so you have a clear understanding of the costs involved.

Can Thomas College provide event setup and breakdown?
Yes! Event setup and breakdown are included as part of the facility care fee.

Our team will work with you ahead of time to determine your preferred room layout and setup needs so your space is ready when your event begins. Afterward, we’ll take care of breaking down the space.

Is catering available?
Yes. Catering services are available through our campus dining partner, Sodexo.

From refreshments and boxed lunches to receptions and full-service meals, catering options can be tailored to fit your event. Due to our campus catering agreement, outside catering and food service are not permitted.

What’s included when hosting an event at Thomas College?
Our goal is to make hosting your event as simple as possible.

Depending on your event and selected space, Thomas College can provide many of the essentials you need – from tables and chairs to athletic equipment such as goals and pylons. Our Event & Conference Services team will work with you during the planning process to identify what is needed and what the College can provide.

Is support available during my event?
Yes! A member of our Event & Conference Services team is available throughout your event to answer questions and assist with any issues that may arise.

Whether you need help with technology, your meeting space, event setup, or an unexpected need during the day, you’ll have someone available to help keep things running smoothly.

Is parking available?
Yes! Complimentary parking is available for event guests on campus, including designated accessible parking spaces.
Parking information and a campus map can be provided prior to your event so your attendees know exactly where to park and where to go when they arrive.

What happens if we need to cancel our event?
We understand that plans can change. Cancellation fees may apply depending on how close to the scheduled event date the cancellation occurs and whether catering or other services have already been arranged.

Your Event Agreement will outline the specific cancellation terms for your event. If something unexpected comes up, please contact our Event & Conference Services team as soon as possible so we can discuss your options.

What happens if the campus closes because of weather or an emergency?
The safety of our guests, students, and employees is our priority.

If Thomas College closes due to severe weather, an emergency, power outage, or another safety-related situation, our Event & Conference Services team will contact the event organizer as soon as possible. We’ll work with you to discuss available options, including rescheduling your event when appropriate. Events canceled as a direct result of an official campus closure will not be subject to standard cancellation penalties.

Who will be my contact on the day of the event?
Prior to your event, we’ll provide you with contact information for the Event & Conference Services team member who will be your primary point of contact that day. They’ll be available to answer questions, coordinate with campus departments, and help with any event-related needs that come up.